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Purchasing & Procurement

From purchase request to goods receipt — fully matched against supplier bills.

Manage the full procurement cycle: employees raise requests, managers approve, POs go to suppliers, goods are receipted, and bills auto-match — with full accounting integration.

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Sub-modules

Module integrations

Features

SUB-MODULES

Everything inside Purchasing & Procurement.

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Purchase Requests

Employees raise purchase requests which route to the right approver automatically.

✓Purchase request form
✓Category-based routing to approvers
✓Budget check before approval
✓Request-to-PO conversion
✓Rejection with reason
✓Request status tracking

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Purchase Orders

PO creation with line items, supplier, and delivery details.

✓PO from request or manual creation
✓Vendor selection with preferred supplier tags
✓Line item detail with account code
✓PO PDF generation & email to supplier
✓PO status tracking
✓Multi-level approval (Business+)

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Goods Receipt

Record received goods against a PO — partial receipts supported.

✓GRN against open PO
✓Partial delivery recording
✓Over-delivery flagging
✓Auto-update stock levels
✓GRN signed by receiver
✓Delivery notes storage

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Vendor Management

Supplier directory with performance tracking and preferred vendor flags.

✓Vendor profile (contact, payment terms, categories)
✓Preferred vendor flag per category
✓Supplier performance analytics scoring
✓Vendor payment history
✓Token-based vendor self-service portal (view POs & requests, no login)
✓Vendor document library

MODULE CONNECTIONS

How Purchasing & Procurement connects
to the rest of the platform.

Data flows between modules automatically — no manual exports, no copy-paste, no middleware.

🛒Purchasing & Procurement

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Accounting→ sends to

GRN → supplier bill auto-created and matched

View module →

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Inventory→ sends to

Receipted goods update warehouse stock levels

View module →

Explore related modules

📊Accounting & FinanceFull double-entry accounting — no external bookkeeping software needed.STARTER →📦Inventory & PurchasingStock, assets, and vendors — from purchase request to delivery.PROFESSIONAL →

← View all 35 modules